CEDAR FALLS PICKLEBALL CLUB BYLAWS
Article I–Name
The name of this organization shall be the Cedar Falls Pickleball Club.
Article II–Purpose
The mission of the Cedar Falls Pickleball Club is to promote and grow the sport of pickleball in Cedar Falls and the Cedar Valley by providing fun, healthy, recreational, and social opportunities for all in a welcoming, supportive environment.
Article III–Membership
Section 1. Anyone is eligible for membership, and each Member shall have one vote.
Section 2: Members will abide by the bylaws of the Club. Membership may be terminated for violation of the bylaws, for violation of rules or guidelines developed by the Advisory Board, or by voluntary withdrawal.
Article IV–Meetings
Section 1. There will be an Annual Meeting in May for the purpose of electing officers and conducting other business relevant to the operation of the Club.
Section 2. Special meetings may be called by the President or upon request of at least three members. Such meetings shall have at least three days’ notice given to members regarding time, place, and agenda.
Section 3. A quorum shall consist of at least one officer and 10% of the Club membership.
Article V–Dues & Assessments and Fundraising
Section 1. Annual dues and special assessments, if needed, will be determined by the Advisory Board.
Section 2. All expenditures of $500 or more must be approved in advance by a majority of Members and documented by a receipt. All expenditures of under $500 must be reported to the Advisory Board monthly. The Treasurer will maintain a record of expenditures.
Section 3. The Club may engage in fundraising activities to enhance pickleball facilities and support pickleball play. Fundraising projects must be approved by a majority of the members.
Article VI–Officers and their Duties
Section 1. The Club will be governed by an Advisory Board consisting of an elected President, Vice-President, Past President, At Large Member, Secretary, and Treasurer. The Vice-President will become the President on June 1 of the year following his or her term as Vice-President, and the President will become the Past President. Committee chairs appointed by the Advisory Board will attend Advisory Board meetings as non-voting members. Any Club Member is eligible for all these positions.
Section 2. Terms of office shall be one year, from June 1st thru May 31st each year. Vacancies in any office may be filled by the Advisory Board but then ratified by a majority of the members at the next scheduled meeting.
Section 3. Duties of Officers:
President: Shall assume club leadership, preside at all meetings, appoint chairs of committees, call special meetings as needed, and generally be a spokesperson for the Club. He/she shall be responsible for coordination with city officials and other clubs as needed.
Vice-President: Shall assume the duties of the President in his/her absence. Shall take over as President following his/her term.
Past-President: Shall assist incoming President, making transition run smoothly. Will assist the Club in all functions as needed.
At Large: Shall assume the duties of the President in the absence of both the President and Vice-President and generally assist the Club in all functions as necessary.
Secretary: Shall take minutes of Club meetings, is responsible for determining if quorum exists, and shall keep the Members informed regarding the affairs of the Club. He/she will be responsible for keeping an accurate roster of Members.
Treasurer: Shall collect dues and assessments, disburse all funds and provide an oral financial report for each regular meeting, and submit a written financial report to Members at the end of the fiscal year on May 31.
Article VII Advisory Board and Committee Membership
Section 1. The Advisory Board shall search/accept nominations for the needed officer positions. Nominations will be sent to members by email before the annual meeting where they will be voted on by membership.
Section 2. The Advisory Board may appoint special committees as needed. (Tournament, Social, Rules, etc).
Article VIII Fiscal Year
The fiscal year of the Club shall start the 1st day of June and shall end the 31st day of May of the next year.
Article IX–Amendments
The bylaws may be amended by two-thirds majority vote of the members after an explanation and discussion of the proposed changes.
Article X–Dissolution
Section 1. On dissolution of the club, all funds remaining in the treasury shall be given to the Cedar Falls Recreation Center.
Section 2. All equipment purchased or donated to the club shall be given to the Cedar Falls Recreation Center, for use by the CF Recreation Center.
Adopted by the Club on May 5, 2017. Revised on June 9, 2018. Revised on March 26, 2021. Revised on September 16, 2021. Revised on May 16, 2024
Jennifer Eslick, Secretary
Signatures:
President – Carol Toppin
Vice President – Cliff Roy
At Large – Doug Bonwell
Secretary – Jennifer Eslick
Treasurer – Bill Calhoun